Property Management FAQs

Professional inventories, interim inspections, vacant property inspections, risk and safety assessments, and related documentation are provided for landlords and letting agents across Hampshire and West Sussex.

Detailed notes are recorded, and time-stamped photographic evidence is included where required. All reports include meter readings and basic health & safety checks on smoke detectors and carbon monoxide alarms. Clear reporting is provided so that property condition can be evidenced accurately.

We recommend that cleaning, maintenance and contractor works are finished before the inventory. The property should be accessible, with keys and any relevant access information provided in advance.

Yes. We conduct regular visits to vacant properties to help ensure they remain secure and meet insurance requirements. Any maintenance or security concerns are flagged immediately.

Interim visits allow us to check the property is being well-maintained and identify any maintenance issues before they become costly. They provide peace of mind that the tenancy is progressing smoothly.

Yes. We offer specialised HMO inventory services covering communal areas and individual bedrooms. Reports are tailored to meet complex licensing and compliance requirements.

We compare the property’s current state to the original inventory, noting any damages or cleanliness changes. This report is vital for fair deposit deductions.

Our reports are independent, detailed, and include high-quality, time-stamped, photographic evidence, meeting the evidence requirements of all major tenancy deposit schemes.

The report provides the evidence needed to justify any deductions for damage or cleaning. It acts as a fair arbiter to ensure deposits are returned correctly.

Yes. Reports record the condition observed and provide clear evidence to help distinguish changes, damage and cleanliness issues from reasonable fair wear and tear.

Yes. Our reports include high-resolution, time-stamped photographs of every accessible room, plus relevant fixtures, fittings, contents and areas of concern.

We record the make, model, and general cleanliness of all integrated and freestanding appliances. We also check that user manuals are present and that visible power lights are on.

Yes, we capture photographic evidence of gas, electric, and water meters whenever they are accessible. This helps prevent billing disputes at the end of tenancies.

Yes, we inspect soft furnishings to ensure they have the required fire safety labels intact. We document findings to help landlords maintain legal compliance.

Yes, we perform a basic test on all accessible alarms during every inventory and check-in visit. The results are clearly documented in the final report.

Yes. We can provide a basic Legionella risk assessment to help ensure legal requirements are addressed.

While not forensic experts, our clerks are trained to note obvious health hazards, structural damp, or signs of prohibited activities and will flag these in your confidential report.

We inspect these areas if they are safely accessible and include flooring. Non-floored or hazardous spaces are excluded for health and safety reasons.

We include all accessible garages, sheds, and garden areas in our standard inventory. Large or unique estates may require a custom quote to reflect the additional inspection time required. Price will depend on the size of the property.

We currently specialise in residential properties across Hampshire and West Sussex, so we are not able to take on commercial inventories at this time.

Tenants should review the report carefully and flag any discrepancies within the agreed timeframe. Maintaining the property in the condition recorded is key to a smooth check-out.

Yes. Our services include professional marketing photography and floorplans to help landlords and letting agents present properties clearly and attractively.

Yes, we use a leading industry platform that allows for consistent reporting standards, secure cloud storage, and simple electronic signatures for all parties.

Yes, we can customise our digital reporting to focus on specific client needs, such as health and safety checks or portfolio-specific maintenance tags.